Project Office Administrator

Role Summary:
We are seeking a dynamic and self-motivated professional to join the Project Management Office team in Bioprocess R&D.You will be a member of the Project Management Office (PMO) team supporting processes and documentation around the execution of the BioProcess business area R&D Portfolios and Projects. The PMO backoffice team supports a global team of portfolio and project managers.

Essential Responsibilities:
Support portfolio/project managers by assigning project numbers, setting up folders/structures, including setup in systems (Oracle PA, SSP, LTR) etc
Manage project related information in our systems and files
Oversee documentation and structures to ensure consistency of structures and data
Manage Project Management Office processes
Ensure processes are implemented and applied consistently
Propose changes of processes as needed
Drive consolidation of project financial forecasts and actuals on a monthly/quarterly basis
Support finance in monthly/quarterly closure of results
Support the finance manager with consolidating financial needs from organisation and portfolio/projects as Capex, expenses etc
Assisting with deep-dives on following up on key cost items in the systems
Coordinate setup in systems with other functions
Administrative support around meetings (rooms, video, agenda, minutes)
If you have any questions, please contact recruiting manager Anders Fält, [email protected] +46-18-6120078. Last day to apply is 28th of September 2018.

Qualifications/Requirements:
Extensive experience with MS Office tools, especially Excel
Understanding of key financial reporting (OPEX, Capex, principles for accounting etc)
Experiences in working in IT systems e.g. Oracle, SSP
Process oriented, with an experience to both evolve and establish new processes
Experienced with supporting a team with administrative tasks
Language: Swedish, English

Desired Characteristics:
Experience from working in a project environment
Thorough and high level of attention to details